PRIORITIZING WORK AT OFFICE

PRIORITY WORK AT OFFICE

Priorities or priority or Prioritizing … huh! The most confusing & psychologically troubling thing to do. This is by boss, lets prioritize, this is for wife`s take home list, lets super-prioritize, I am wasting money on this, lets prioritize. So many blabbers, so much to think, so less time.

What I wrote above is confusing just like what happens in our head while prioritizing things in our day to day life. As everything in our life is important just because we don’t want to end 2nd & wish to be the first. And that’s not a bad thought either.

So how to end this psychological race into ranking & winning over our ACTION ITEMS. Action shall happen in our processes in an automated way & not merely in our thought or mind

To become more mentally stable & balanced. Always, remember Priority & Ranking are 2 different things ( let me emphasize ) DIFFERENT things to do. Ranking is lower priority. Priority is highest ranking.

Lets understand, WHEN, WHY & HOW to prioritize.

WHEN

1.        When you feel, you have a very limited time & high amount of work with you. Remember, I talked about action items. So, when these action items start having action with your mind & start ticking your cerebral nerves. The time is right to start prioritizing.

WHY

1.       That was simple to answer, to keep yourself healthy & balanced in your mind. And focus right amount of attention on right kind of work, at right & stipulated TIME.

HOW

1.       To-Do List:- First of all do know, how many things you have in your box. So, settle down, take a breath, make a List of things / request you need to fulfil.

2.       Methodical :- Traditional methods / management research styled book helps here

a.        PRIORITIZATION MATRIX - put a small whiteboard in front of you, Divide it into 4 quardrants. Urgency refers to Time & Important means the level of importance it has. Obviously, if it is from customer or your boss or your CT head, it might sound important. So, don’t wait & list it in URGENT & Important. Jokes aside, set your priorities as per your customer deliveries & demands. It is also known as eisenhower matrix. For me, I would do the task in Qurdrant 1 by myself. Others I will plan to delegate. You can also do that based on your team size & collabortive nature of work

b.       

c.       Microsoft note - You may use MS note for making daily taks or regular notes & prioritize the tasks

d.       Mark a flag with reminder in MS outlook itself.

e.       Assign/delegate To-Do Task calendar to your team mates.

        

Now, a little of my own task masters, I had shared above with you all. Hope it helps & adds up a little help to you all. Always, remember, the HIGHEST of all the PRIORITIES is HEALTH. Always give top priority to your health. So keep a quality time for your sport ( not viewing but playing) & meals with family.

I was told to finish in 600 words, so will have to prioritize the blog guidelines now.

But Do remember PRIORITY & RANKING are different things. Don’t run for rankings, work on priorities & ranks will automatically follow.

Good luck for upcoming projects & lets keep our organization great as ever.

Cheers!.. Ohh.. Its prioritized for weekend. :P

Ciao.

DISCLAIMER :- All the thoughts & facts above are my personal views, the ones sharing & faring may bear no responsibility, howsoever.